7 Google Docs Productivity Tips

For lots of of thousands and thousands of customers, Google Docs is in common if not fixed use. Behind it is obvious simplicity—simply open it up and begin typing—there are quite a few options and instruments to discover, lots of which enable you tailor the app to your wants and may enhance your productiveness and your workflow.

We’ve picked out a few of our favorites—and a minimum of a few of them ought to enable you do extra in much less time inside Google Docs.

Dictate Your Text

Dictating paperwork would not work for everybody, however you possibly can a minimum of give it a strive in Google Docs: Open the Tools menu and select Voice typing to get began. If you discover it simpler, use the keyboard shortcut, Ctrl+Shift+S in Windows or Cmd+Shift+S in macOS.

Click the microphone that seems onscreen and begin talking. You’ll see your phrases written out as you say them, and you’ll keep on typing if it’s essential make edits and clarifications. Click on the mic button once more to show off dictation mode.

You can do extra together with your voice than you may suppose: Commands resembling “select paragraph” and “go to the end of the line” are supported, for instance. Try experimenting with completely different instructions for formatting, and seek the advice of the total checklist of phrases here.

Create New Documents Quickly

If you wish to create a brand new Google Docs doc rapidly, simply kind “docs.new” into your browser’s tackle bar and hit Enter. To make the method sooner nonetheless, you could possibly create a desktop shortcut or a browser bookmark pointing to the identical hyperlink shortcut.

You can use the substitutions function in quite a lot of methods.

Google through David Nield

Set Up Your Own Substitutions

Open the Tools menu in Google Docs, choose Preferences, then change to Substitutions: You’ll see a listing of character combos that Google Docs will mechanically exchange with one thing else once you kind them (appropriately formatting fractions, for instance).

To create your individual substitutions, simply use the Replace and With bins on the high of the checklist. You can even edit current subscriptions, take away substitutions utilizing the crosses on the precise aspect, or disable and allow substitutions utilizing the checkboxes on the left.

How you employ substitutions is as much as you: changing “–” with a real em sprint (—), correcting misspellings that you just usually make, typing quick abbreviations that then get changed with customary lengthy phrases; there are every kind of makes use of.

Collaborate on Emails

Google Docs is tightly linked to Google’s e mail consumer, as you’ll anticipate, and you should utilize Docs to work on emails for Gmail till they’re able to go. From inside Google Docs, select Insert, then Building blocks, after which choose Email draft to get began.

You’re capable of @-mention individuals to fill out e mail addresses, and the e-mail might be written in the primary textual content discipline—once you’re able to ship it to Gmail, click on on the blue e mail icon simply to the left in Google Docs and a brand new Gmail draft will seem on display screen.

Change the Fonts and Layout

You do not must accept the default look that Gmail offers you: Set up the format and textual content formatting choices in order that they work finest for you. Fonts may be a part of that, and proper on the high of the fonts checklist drop-down you possibly can choose Add fonts to import new ones.

There are a number of different choices apart from fonts, just like the zoom drop-down on the toolbar. Meanwhile, in the event you open the File menu and choose Page setup you’ve gotten the choice of switching to a Pageless view, which seems to be like one lengthy doc, with out web page breaks.

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